Opportunity! Clerical Officer with Post-Primary Languages Ireland

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PPLI is happy to announce that applications are being accepted for the role of a Clerical Officer to support the implementation of Languages Connect – Ireland’s Strategy for Foreign Languages in Education 2017-2026 and Implementation Plan 2017-2022, diversifying, enhancing and expanding the teaching of foreign languages in post-primary schools.

The Languages Connect Awareness Raising campaign, facilitated by PPLI, aims to promote the personal, social, professional and economic benefits of foreign language learning.

We are an enthusiastic and hard-working team of Education and Marketing professionals who manage a wide-range of events, campaigns and resources for students, parents, teachers, guidance counsellors, principals and third-level institutions to help promote the benefits of foreign language skills.

The post is a full-time position on a one year fixed-term contract reporting to the Office Manager.

Job Specification

The duties of the Clerical Officer will include, but are not limited to the following:

· Provide secretarial support to the Director and the PPLI team

· Process payments and expenses including payments relating to the PPLI teachers and other personnel associated with PPLI, and keeping files up to date and respond to queries re same

· Process invoices and payments to third parties, and handle associated queries. Keep related financial records up to date

· Administer PPLI Saturday schools including registration, communication with parents/students and teachers, liaising with venue providers and handling matters arising, and creating term timetables

· Administer PPLI staff details and records

· Administer garda vetting

· Administer information relating to PPLI activities such as collating data, registration of students, creating registration forms

· Arrange and track postal and delivery services as needed

· Maintain data management, another other office systems including filing, storeroom stock, purchasing of office and other materials

· Coordinate issues that arise related to the management of the office facilities, liaise with third party providers to resolve issues and ensure records of repairs/maintenance are kept up to date

· Handle telephone calls, enquiries and requests from both PPLI employees and the public, providing them with appropriate responses or directing them to the relevant person

· Organise meetings / training and book venues, ensuring that these are equipped with necessary documentation, equipment and refreshments

· Maintain asset register for all furniture and equipment

· Any other administrative duties as may be assigned by the Director of PPLI from time to time

Experience/Qualifications:

· At least Grade D (or a Pass) in Higher or Ordinary Level, in five subjects from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme or a pass Leaving Certificate Applied or an equivalent qualification on the National Framework of Qualifications (NFQ) or have passed an examination of at least equivalent standard

· High level of IT proficiency and good knowledge of the Microsoft Office package

· Competence in a foreign language and a positive attitude to foreign languages

The above listed expectations and tasks are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities or duties required.

Skills & Competencies:

· Attention to detail and excellent organisational skills

· Flexibility and reliability with a “can-do” attitude to requests and tasks

· Working as part of a team and working on own initiative

· Delivery of Results, on time, within budget, and sometimes under tight deadlines and high pressure

· Excellent Interpersonal & Communication Skills

· Foreign Languages Knowledge and Expertise

· Drive & Commitment to Promoting Foreign Languages

Application Form must be fully completed at the following link

Application Deadline: noon, Friday 23rd July 2021

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