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Job Opportunity: Clerical Officer with Languages Connect/PPLI

PPLI is happy to announce that applications are being accepted for the role of a Clerical Officer to support the implementation of Languages Connect – Ireland’s Strategy for Foreign Languages in Education 2017-2026 and Implementation Plan 2017-2022, diversifying, enhancing and expanding the teaching of foreign languages in post-primary schools.

The Languages Connect Awareness Raising campaign, facilitated by PPLI, aims to promote the personal, social, professional and economic benefits of foreign language learning.

We are an enthusiastic and hard-working team of Education and Marketing professionals who manage a wide-range of events, campaigns and resources for students, parents, teachers, guidance counsellors, principals and third-level institutions to help promote the benefits of foreign language skills.

The post is a full-time position on a one year fixed-term contract.

Job Specification

The duties of the Clerical Officer will include, but are not limited to the following:  

  • Provide secretarial support to the PPLI team as required 
  • Gather data and maintain database of schools and tutors/teachers  
  • Respond to queries via email and phone  
  • Collate data and feedback from schools  
  • Process invoices and payments to third parties and handle associated queries. Keep related financial records up to date   
  • Organise meetings / training and book venues, ensuring that these are equipped with necessary documentation, equipment and refreshments.
  • Process payments and expenses including payments relating to the PPLI teachers and other personnel associated with PPLI, and keeping files up to date and respond to queries re same 
  • Administer various other information relating to PPLI activities such as collating data, registration of schools and students, creating registration forms  
  • Arrange and track postal and delivery services as needed  
  • Maintain data management, using Excel and other relevant software 
  • Maintain office systems including filing, storeroom stock, purchasing of office and other materials  
  • Handle telephone calls, enquiries and requests from both PPLI employees and the public, providing them with appropriate responses or directing them to the relevant person 

Experience/Qualifications

  • At least Grade D (or a Pass) in Higher or Ordinary Level, in five subjects from the approved list of subjects in the Department of Education Established Leaving Certificate Examination or Leaving Certificate Vocational Programme or a pass Leaving Certificate Applied or an equivalent qualification on the National Framework of Qualifications (NFQ) or have passed an examination of at least equivalent standard  
  • High level of IT proficiency and good knowledge of the Microsoft Office package  
  • Competence in a second language (in addition to English/Irish) is desirable and a positive attitude to foreign languages  

The above listed expectations and tasks are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities or duties required. 

Skills & Competencies: 

  • Attention to detail and excellent organisational skills 
  • Flexibility with a “can-do” attitude to requests and tasks 
  • Working as part of a team and working on own initiative 
  • Delivery of Results, on time, and sometimes under tight deadlines and high pressure 
  • Excellent Interpersonal & Communication Skills including excellent English, across all language skills 
  • Foreign Languages Knowledge and Expertise desirable 
  • Drive & Commitment to Promoting Foreign Languages 

Information booklet is available here.

Application Form must be fully completed at here.

Application Deadline: Friday 13th May 12noon.

 

“I joined PPLI as a clerical officer in January this year, and have hardly felt the past four months fly by! I feel that I have learned so much, both on the practical side of things (e.g. getting comfortable working with Excel; learning how large meetings and events are organised step by step) and about the bigger picture: the Department of Education’s strategy for foreign languages in education. It has been very interesting for me to see the day-to-day of how such a strategy is actually rolled out, and how we respond to different events and actions.

I feel like PPLI is a very nurturing environment to work in – the team has always been happy to help me with any questions or issues I have, and to facilitate any training required. Every day is different; I never feel bored or stagnant. I’m truly so glad that I sent off that application at the end of last year, and I would encourage anyone with an interest in languages to apply!”

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